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If a candidate is not selected for the job, what course of action would you take to inform him about his rejection? Would you forget to inform him or wait for his call and tell him that he has been rejected? Informing him verbally or waiting for his inquiries, to notify him of his rejection, are not viable option for a well established company.

The reason being, failure to communicate the employee, about the job rejection may also harm the reputation of the company and affect, hiring of skillful and talented candidates for the job in the future. Thus, the best practice is to issue Applicant Rejection Letter for not selecting the candidate. The written communications are supposed to be best communication practice of a reputed company or organization.

The reputation and goodwill of a company depends on their communication ways and their treatment of the employees, clients, customers and candidates. For an example, a candidate appears for the interview, after long preparation and waiting. It is not necessary that the viable candidate would be selected but, if his rejection is not conveyed to him in proper way then, such step would emanate negative image of the company. It is also against corporate culture, because corporate tradition demands, all communications should be in writing and, records should be well documented and filed for future references.

The following steps would be most viable option for the employer or HR manager of the organization to inform the candidate about not selecting him for the posted job.

Follow up Phone Call - Calling up the candidate and informing him about his rejection, is the most ideal practice for the HR Manger to follow.

Issue Rejection Letter - After calling up the candidate, the hiring manager should issue an official letter to the candidate for not selecting him. The letter may start with, thanking the candidate for attending the interview and inform him about his rejection by, stating reasons such as, salary expectation is very high, not possessing desired skills wanted by the organization or not well qualified for the job.

The employer should note that, such steps should be taken promptly and he should not make candidate wait for longer period of time, as he may miss few other interviews, which he may have planned to attend. Such process would help to increase the goodwill of the company, among the candidates and also show the work efficiency of the organization.